| responsibilities_and_terms.pdf |
Responsibilities and Terms
The following information is being provided so that everyone on our tours will have an enjoyable time. Please read our policies before starting the trip.
Payment Terms: We require a deposit of $500 per person. Please fill out the Registration Form and return it to 1921 Lilac Lane, Grapevine, TX 76051. Upon receipt, we will process your payment and send you a confirmation letter in the mail. About 60 days prior to your rendezvous date, we will send you a Rendezvous Package that includes information you will need prior to departure. Final payment is due 60 days prior to the trek departure date. All payments must be made in U.S. funds.
Responsibility of ADVENTURE TREKS LLC: ADVENTURE TREKS LLC agrees to plan, organize and guide the tour. Whoever joins an ADVENTURE TREKS LLC tour does so at their own risk and responsibility and agrees to release and indemnify ADVENTURE TREKS LLC, tour leaders, agents and employees from all liability, loss, damage claim whether caused by ADVENTURE TREKS LLC, tour leaders, agents or employees. ADVENTURE TREKS LLC acts as an agent for other tour operators, sightseeing companies and transportation providers included in the tour itinerary and is not the owner or operator for these services. We reserve the right to cancel or alter any itinerary, as conditions require. Cancellation or changes may include meals, shows, tours, route, or campgrounds. Any cancellations or changes are made due to circumstances beyond our control or are in the best interest of the tour members. We reserve the right to substitute shows, performances and tours when scheduled events are not available. ADVENTURE TREKS LLC' Tour leaders, Tailgunners, representatives, employees or agents are not responsible for any expense due to delays caused by weather, mechanical problems or other circumstances beyond our control, nor are we responsible for any cancellations or transportation in these tours. ADVENTURE TREKS LLC reserves the right to cancel any scheduled tour prior to departure in which case all deposits and payments made by the tour members to ADVENTURE TREKS LLC, will be refunded.
Cancellations and Refunds: Up until 60 days before departure, you may cancel your trip, for any reason, and all payments and deposits will be refunded in full. If you must cancel your trip between 60 days from departure and the rendezvous date of the tour, for any reason, you will receive 50% of monies paid, less $400 administrative costs. All cancellations must be in writing to ADVENTURE TREKS LLC. No refund or credit is given after the caravan begins. You may consider Travel Insurance with Travel Guard by AIG at www.travelguard.com. Our tours begin at noon on the rendezvous date.
Tour Member Responsibility: Tour members understand and agree to the responsibilities, conditions and terms of this agreement by making an agreement to participate in a tour and by making the deposit. While on this tour, tour members are responsible for their own conduct and actions which includes insurance, vehicle maintenance, vehicle damage, infractions, medical liabilities or other loss. Tour members are responsible for cooperating with the tour leaders. The tour leaders reserve the right to decline to retain any tour member without refund, as a member of the tour, if his or her conduct is contrary to the best interest of the other tour members in the group. Any tour member, who does not show up, deviates from or leaves the group early for any reason whatsoever, forfeits his fees paid, but has the option to rejoin the same tour later in the trip without penalty.
Payment Terms: We require a deposit of $500 per person. Please fill out the Registration Form and return it to 1921 Lilac Lane, Grapevine, TX 76051. Upon receipt, we will process your payment and send you a confirmation letter in the mail. About 60 days prior to your rendezvous date, we will send you a Rendezvous Package that includes information you will need prior to departure. Final payment is due 60 days prior to the trek departure date. All payments must be made in U.S. funds.
Responsibility of ADVENTURE TREKS LLC: ADVENTURE TREKS LLC agrees to plan, organize and guide the tour. Whoever joins an ADVENTURE TREKS LLC tour does so at their own risk and responsibility and agrees to release and indemnify ADVENTURE TREKS LLC, tour leaders, agents and employees from all liability, loss, damage claim whether caused by ADVENTURE TREKS LLC, tour leaders, agents or employees. ADVENTURE TREKS LLC acts as an agent for other tour operators, sightseeing companies and transportation providers included in the tour itinerary and is not the owner or operator for these services. We reserve the right to cancel or alter any itinerary, as conditions require. Cancellation or changes may include meals, shows, tours, route, or campgrounds. Any cancellations or changes are made due to circumstances beyond our control or are in the best interest of the tour members. We reserve the right to substitute shows, performances and tours when scheduled events are not available. ADVENTURE TREKS LLC' Tour leaders, Tailgunners, representatives, employees or agents are not responsible for any expense due to delays caused by weather, mechanical problems or other circumstances beyond our control, nor are we responsible for any cancellations or transportation in these tours. ADVENTURE TREKS LLC reserves the right to cancel any scheduled tour prior to departure in which case all deposits and payments made by the tour members to ADVENTURE TREKS LLC, will be refunded.
Cancellations and Refunds: Up until 60 days before departure, you may cancel your trip, for any reason, and all payments and deposits will be refunded in full. If you must cancel your trip between 60 days from departure and the rendezvous date of the tour, for any reason, you will receive 50% of monies paid, less $400 administrative costs. All cancellations must be in writing to ADVENTURE TREKS LLC. No refund or credit is given after the caravan begins. You may consider Travel Insurance with Travel Guard by AIG at www.travelguard.com. Our tours begin at noon on the rendezvous date.
Tour Member Responsibility: Tour members understand and agree to the responsibilities, conditions and terms of this agreement by making an agreement to participate in a tour and by making the deposit. While on this tour, tour members are responsible for their own conduct and actions which includes insurance, vehicle maintenance, vehicle damage, infractions, medical liabilities or other loss. Tour members are responsible for cooperating with the tour leaders. The tour leaders reserve the right to decline to retain any tour member without refund, as a member of the tour, if his or her conduct is contrary to the best interest of the other tour members in the group. Any tour member, who does not show up, deviates from or leaves the group early for any reason whatsoever, forfeits his fees paid, but has the option to rejoin the same tour later in the trip without penalty.